Host bands
Host band overiew
You can look at this like a "standard gig" with 2 opening artists. As a Host Band you will be providing:
You should also coordinate with the other artists on backline and their configuration. We will provide you with the contact information of the two other performers in a few weeks. Host Bands will receive a payment and optional food/drink depending on the venue.
If you have any questions, please contact Event Manager, Michael Gauvreau michael@holsteinaviation.com.
VENUE MANAGERS
Venue manager overview
Venue Managers are the primary point of contact at each Venue. As a Venue Manager, you will:
VENUE MANAGER TRAINING
Venue bag contents:
EVENT DAY:
Arrive at HQ at 3-3:15pm.
Coldwell Banker office
25 King Street, between Market and Loudoun Sts.
1) You should already have the “EVENTBRITE ORGANIZER” app (Dark background with orange “e” logo) downloaded on your iPhone.
2) You should also have downloaded the GROUP ME app so that you have access to the BENEFIT TEAM group chat during the event. We use this thread on GROUP ME to inform HQ or other team members/venue managers, etc. of things during the event.
Once you’re arrived at HQ, check in with Meredith or Max.
The first thing you’ll need to do is to synch your PAYPAL reader to your Bluetooth on your personal phone. This allows you to accept card payments and donations. Work with Max or Meredith to synch your device properly. When you’ve synched your device, you’ll use it to scan printed tickets and check in the guests or to accept cash donations or to sell a festival pass. There’s a spot in the paypal reader to insert credit cards.
** Before you leave for the venue, we will do a test transaction on your device to show you what a transaction looks like.
The EventBrite app is to be able to locate guest’s names and scan printed tickets to the event. The guests usually go to HQ to do that, but some guests go directly to the venues, in which case you’ll need to check them in thru EventBrite at the venue and give them a wristband and a t-shirt.
WALK-UP GUESTS
For “walk up” guests, you can also sell new FESTIVAL DAY-OF passes and to sell extra event t-shirts and to accept credit card and cash donations on site at your venue.
Here are the steps to sell a walk up ticket:
Place all cash you receive in the provided envelope and keep safe at your venue; either in a pocket or purse. If you can write down on the envelope what all the cash transactions are from..write it as a memo form: (i.e., “$20 straight donation didn't want a receipt; or $60 for 2 festival passes for SMITH, gave $100 didn't want change so there’s $40 extra) This is very helpful to admin when trying to balance the financials of the event!
To check-in a guest who has prepaid but didn’t go to Coldwell Banker HQ, you can touch CHECK-IN icon on home screen on EventBrite and youll see an alphabetical list of orders and also see an orange circle with a + sign in lower right section of screen. You can manually type in the guests last name in search bar on top and swipe to checkin the guest that way, or you press orange circle to access you phone camera and scan the printed ticket.
HOUSEKEEPING ISSUES:
ABOUT the CMF Organizers
Crossroads Music Festival is organized by BENEFIT (501(c)(3) - the coalition of musicians uniting people with music to raise funds and awareness for charities serving children.
all proceeds go to support charities in Loudoun county.